OPPORTUNITIES

OFFBEAT IS HIRING!

 

Logistics + Admin Manager

Part-Time (Remote) Contract

For the better part of the last decade, OFFBEAT has inspired countless photographers to push themselves creatively and has delivered sustainable, memorable photo experiences all over the globe. 

As we continue to grow, we’re looking for a talented, committed and organized Logistics and Admin Manager to join our team. As owners and trip leaders, we spend a considerable amount of time on the road, and so we are looking for a “stay-at-home” individual who can keep operations running smoothly, respond efficiently to our guests, and stay on top of the general logistics associated with running top-notch photo events around the world. This person does not need to have a vested interest in photography; rather, having a solid administrative skill set is essential. Organization, communication and writing skills are of utmost importance, as is the ability to juggle a variety of tasks in a range of administrative areas, and do so with professionalism, efficiency, and a positive attitude.

This part-time position has flexible working hours and can be executed from a home office, with regular meetings with our team. As the Logistics and Admin Manager, you’ll be operating in the heart of this flourishing business and an essential asset to its ongoing success. Treating the business as if it were your own will be vital in helping us to keep creativity and passion at the forefront in all that we do.

Key Responsibilities:

The following will be integrated on a gradual basis:

  • Workshop assistance (hotel and flight bookings, communications, invoices, updating venues and leaders, getting quotes, etc.).

  • Sundry tasks, such as shopping, secretarial duties, meetings.

  • Updating/managing Member Portal.

  • Community management (Paywhirl).

  • General online accounts management and upkeep.

  • Assisting with workshop participant PDFs/info packages.

  • Assistance with marketing duties, as needed.

  • Customer journey planning and execution.

  • Social media assistance (checking inboxes, posting, answering questions).

Requirements:

  • Contract part-time position (invoices for services), with the possibility of expansion.

  • Minimum 5 years administrative experience.

  • Outstanding communication and writing skills.

  • Attention to detail.

  • Customer service experience. 

  • Superior organizational skills and self-direction.

  • Can have a set schedule, but must be available to respond to communications online and work some flexible hours. Must be available to respond to team members or customers within 24 hours for the vast majority of the year.

  • Personal computer and smartphone.

  • Knowledge of the following is an asset:

    • Google Drive (Docs, Sheets)

    • Canva

    • General Accounting (Quickbooks)

    • Dropbox

    • TicketTailor

    • Slack

Hours and Remuneration:

10-20 hours/week, with the possibility of increased hours as tasks require.

The contractor can work remotely, with occasional in-person meetings depending on location.

Pay in accordance with industry standards (to be discussed).

To Apply:

Applications open November 1st - 15th, 2023. Estimated start date December 1, 2023.

Please submit a cover letter and resume to kris@offbeatphoto.ca.